Virtual Trader


	Shared Service Centres


	Inter-Company


	Customised Accounting


	Systems Integrator

Supporting Shared Service Centres

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Many Companies understand the significant business efficiencies of grouping common activities for related companies into shared service centres.
Standard Oracle configurations are often based on narrow country or company views which do not align with your organisational goals to provide global visibility, end to end supply chain planning, elimination of duplication and focus on global standardised processes.
Virtual Trader provides a new approach to operating shared service centres within standard Oracle whilst addressing the issues of access, visibility and seamless cross company processing.

Many of the problems with operating shared service centres arise from the expectation that transactions for each company are processed in separate work spaces. This results in difficulties for staff with cross company responsibilities.
With each user needing separate access into each company, the handling of multi-company activities becomes fragmented and results in limited visibility of common resources. Common processes such as picking and shipping must be run for each company separately, and almost no cross company functionality is available.
By controlling legal ownership of transactions within the same work space, Virtual Trader makes the operation of multiple companies within shared work spaces a practical reality. This results in users having a single point of access into all companies for which they are responsible, and operating standard Oracle functionality against all companies in a shared work space in a seamless manner.

THE SYSTEM

VIRTUAL TRADER WILL

Virtual Trader is designed as a companion module within the Oracle Application Set, and contains all the ‘Look and Feel’ of any Oracle Application Module.
Although it leverages some common functions within Oracle to achieve this, and can provide functionality across the spectrum of Oracle Applications, it retains a crucial independence. This independence is essential in minimising Oracle version dependency, and promotes processing of transaction sources outside of Oracle Applications.
The standard Oracle configuration has no flexibility regarding ownership of transactions. Each company has a separate work space, and ownership of each transaction is defined by the work space into which it is entered. By identifying ownership independently, Virtual Trader can control transactions belonging to different companies within a common shared work space.
This configuration leverages the standard Oracle functionality for transactions owned by any of the companies within the shared work space in a seamless manner. Virtual Trader provides all the necessary facilities to separate and control transactions by company where needed, for example legally compliant transaction sequencing, external documentation, transaction routing or journal routing to company ledgers etc.
These facilities join together to enable centralised and cross company activities, making central order and inventory processing across entities, central back office accounting functions, central purchasing and supplier payment
activities and many other shared service configurations a practical reality.

	•	Operate multiple companies within a shared work space.
	•	Provide a single point of access for processing transactions owned by any company for which the user is responsible.
	•	Support multiple shared work spaces. This allows companies to be grouped appropriately, such as by service centre responsibility or geographic location e.g. North America, Europe, Asia/Pacific.
	•	Allow standard Oracle functionality to operate against all transactions within the shared work space. For example creating picking lists and deliveries containing orders owned by different companies within the shared work space.
	•	Accommodate companies with multiple tax registrations.
	•	Control the assignment of transaction number sequencing by company tax registration to meet legal compliance in each country.
	•	Automatically direct transactions from a shared work space to an appropriate interface, e.g. journals to appropriate company ledgers.
	•	Maintain multiple ledgers in different accounting regimes, base currencies, charts of accounts from the same transactions simultaneously.
	•	Enable Oracle to perform new cross company functions, such as cash application to invoices owned by different companies, centralised purchasing or supplier payments.
	•	Create the implied inter-company accounting transactions automatically where cross company transactions are processed.
	•	Create customer facing documents with the correct company details and appropriate language, including multi-byte characters such as Chinese.
	•	Create VAT & INTRASTAT extracts by company tax registration, including any inter-company transactions created automatically by Virtual Trader.
	•	Allow shared and separate work spaces for different applications to reflect your organisational structure, e.g. centralised order processing and despatch and company specific Receivables.
	•	Reduce implementation and upgrade cost and timescales, by eliminating duplication of work in maintaining separate work spaces for every company.
	•	Ensure continuity of environmental parameters for all companies within a shared work space.